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The Hairbook Privacy Policy

Last updated March 27, 2023

This privacy notice for The Hairbook (‘Company’, ‘we’, ‘us’ or ‘our’), describes how and why we might collect, store, use, and/or share (‘process’) your information when you use our services (‘Services’), such as when you:

Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices.  If you do not agree with our policies and practices, please do not use our Services.  If you still have any questions or concerns, please contact us at


  1. What information do we collect?

Personal information you disclose to us
We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our products and Services, when you participate in our Services, or otherwise when you contact us.

The personal information we collect may include:

  • Names

  • Email addresses

  • Phone number


Sensitive information: We do not process sensitive information.

All personal information that you provide to us must be true, complete and accurate, and you must notify us of any changes to personal information.

Information automatically collected

We automatically collect certain information when you visit, use, or navigate the Services.  This does not reveal your specific identify (like your name) but may include device and usage information such as your Internet Protocol (IP) address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information.  This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies.

2. How do we process your information?


We process your personal information for a variety of reasons, depending on how you interact with our Services, including:


  • To deliver and facilitate delivery of our services to the user

  • To respond to user enquiries/offer support to users

  • To send administrative information to you

  • To fulfil and manage your orders

  • To request feedback

  • To send you marketing and promotional communications.  You can opt out of our marketing emails at any time by clicking ‘unsubscribe’ in the emails or by emailing

  • To protect our services

  • To identify usage trends

  • To determine the effectiveness of our marketing and promotional campaigns

  • To save or protect an individuals vital interest


3. What legal bases do we rely on to process your personal information?


The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information.  These are the legal bases we may rely on to process your personal information:

  • Consent – we may process your personal information if you have given us permission (i.e. consent) to use your personal information for a specific purpose. 

  • Performance of a contract – we may process your personal information when we believe it is necessary to fulfil our contractual obligations to you, including providing our services at your request prior to entering into a contract with you.

  • Legitimate interests – We may process your personal information when we believe it is reasonably necessary to achieve our legitimate business interest and those interests do not outweigh your interests and fundamental rights and freedoms.  For example, we may process your information to:

    • Send you information about special offers and discounts on our products and services

    • Analyse how your services are used so we can improve them to engage and retain users

    • Support our marketing activities

    • Diagnose problems and / or prevent fraudulent activities

    • Understand how our users use our products and services so we can improve user experience

  • Legal obligations – We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved.

  • Vital interests – We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person.


4. When & with whom do we share your personal information

Vendors, consultant, and other third-party service providers.

We may share your data with third-party vendors, service providers, contractors or agents who perform services for us on our behalf and require access to such information to do that work.  We have contracts in place with our third-parties which are designed to help safeguard your personal information.  This means that they cannot do anything with your personal information unless we have instructed them to do it.  They will also not share your personal information with any organisation apart from us.  The categories of third parties we may share personal information with are:

  • Website Hosting Service Providers

  • Sales & Marketing Tools

  • Communication & Collaboration Tools

  • Payment Providers


Do we use cookies and other tracking technologies?

We may use cookies and tracking technologies to collect and store your information.  This is set out in our Cookie Policy.


5. How long do we keep your information?

We will only keep your personal information as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

6. Do we collect information from minors? 

We do not knowingly collect data from or market to children under 18 years of age.  By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependents use of the service.

7. How can you contact us about this notice?


If you have any questions or comments about this notice you may email us at

8. How can you review, update or delete the data we collect from you?


Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.


You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at if you wish to make a request.

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